TCU CEO Officer and Owner Manager Responsibilities

Click on a job responsibility to view the job description:

President
Vice President of Operations
Vice President of Membership
Vice President of Marketing and Promotion
Vice President of Finance
Board of Directors / "Owner Managers"

President

As the title implies, the President is responsible for making sure that all tasks required to have a successful student organization are completed. If a task is not done by  the President or their assigned owner managers, it falls upon the President to make sure the job gets done. The President role requires someone that commits to the Neeley Entrepreneurship Program that their number one responsibility after academics is their role as President of TCU CEO. This person is ideally not an officer in any other student organization while serving as President of TCU CEO. The person that is appointed this role recognizes that they have large shoes to fill and that the sustainability of the organization rests on their shoulders. As the largest student group of any kind at TCU and one that has been ranked “best in the nation,” the President of TCU CEO has a responsibility of maintaining the success of the organization.

Your Pledge of Duties & Responsibilities:

• To follow up on every delegated task assigned to any Vice President or other third parties.
• Realizes that while TCU CEO is a student organization it must be run like a true business. There are financial and “customer service” responsibilities just like in any company.
• Is responsible for the annual membership drive and dues collection for the organization. 
• Responsible for making sure each Vice President accomplishes their responsibilities. Makes sure that each Vice President has each “owner manager” position filled and that they are productive and active.
• Maintains a weekly standing Officers Meeting to discuss activities and growth of the club, review deliverables of each Vice President, and delegate new tasks.
• Makes certain that the TCU CEO website, calendar, photo archives, associated Facebook groups, and other content are never out of date.
• Makes certain that the Vice President of Finance always has the books in order and that bank balances are always known.
• Meets with the faculty advisor on a set weekly schedule to discuss activities and growth of the club.
• Serves on the nominating committee in the Fall to assemble a slate of officers and owner managers for the coming year.
• Organizes and submits to the faculty advisors various award applications for national CEO Conference.
• Coordinates TCU CEO participation at the National CEO conferences
• Assists Advisor in recruiting candidates for Regional Collegiate Entrepreneur of the Year.
• The President of CEO is the Entrepreneur behind the “company” and is responsible for its success.
• Mentors the next TCU CEO President after they are elected so that there is no lapse in understanding the system in place for sustainability.

Vice President of Operations

Responsible for the development and coordination of all events of the club including but not limited to speaker events, dinner with an entrepreneur, Field Trips, and competitions. This position also assists in the successful execution of managing the planning for the National CEO Convention Trip. Ideally, this person should not have other major responsibilities at TCU that would conflict with fulfilling their CEO responibilities.

Your Pledge of Duties & Responsibilities:

• Meets with President on a weekly basis to discuss activities and events of the club and review status of previously delegated tasks
• Delivers an Operations Report in the weekly officer’s meeting
• Coordinates the behind the scenes needs of each and every event
  • Venue is reserved
  • The event venue is large enough for the event
  • Check all AV equipment needs
  • Make sure that the film crew is reserved ahead of time to film the event.
  • That the gift CEO gives each speaker has been ordered and is delivered 2 days before the event.
• Oversees the following Owner Managers
  • 3 Owner Manager(s) of event photography - this is a critical role and should only be held by persons with professional digital cameras (and experience) that will get all images to the Owner Manager of Website within 12 hours of the event.
  • Owner Manager of Catering
• Makes certain that assigned owner managers attend every TCU CEO event.
• Meets with operations committee members
• After events, responsible for picking up announcement posters and CEO and Entrepreneurship Banners and stands
• Mentor next VP of Operations

Vice President of Membership

Responsible for the recruitment and retention of all members for the club. This is accomplished through an active membership drive across campus that utilizes numerous owner managers to work membership tables and other forms of advertising (including ads on Facebook). The VP of membership is expected to consult with the faculty and alumni advisor about how such membership levels have been achieved in the past. This person must be extremely outgoing, have an excellent knack for selling / marketing, and must be extremely organized.

Your Pledge of Duties & Responsibilities:

• Meets with the President on a weekly basis to discuss activities and events of the club and review execution of his/her previously delegated tasks.
• Delivers Membership Report each week including break downs by class level and major.
• Recruits and oversees nine “owner managers” that are each responsible to assist him/her in increasing membership levels each month.
  • Owner Manager of Freshman Members
  • Owner Manager of Sophomore Members
  • Owner Manager of Junior Members
  • Owner Manager of Senior Members
  • Owner Manager of Fraternity Membership
  • Owner Manager of Sorority Membership
  • Owner Manager of Athletes
  • Owner Manager of Graduate Membership(MBA’s)
  • Owner Manager of Alumni Relationship
• Makes certain that assigned owner managers attend every TCU CEO event.
• Meets or speaks with every membership “owner manger” once every week to discuss club operations, delegate tasks, and follow up on membership levels and dues collection. As trying to schedule a meeting that all Membership owner managers will attend can be difficult, the VP of Membership is advised to simply call each of the above owner managers individually on a weekly basis for a standing conference call. 
• Coordinates the major Fall Membership Drive each year (First week of school is the most important in the 30 day August 30 to Sep 30 annual drive). In addition, sets up membership tables at additional events such as TCU activities Fair, Neeley Week, and other on campus events that may be advantageous to gaining new members. A successful method has been speaking to each and every fraternity and sorority in person by scheduling a time with their President and passing out TCU CEO membership forms which allow the students to sign up via send home.
• Promotes event participation to existing members by coordinating with the Vice President of Marketing and Promotion. These two roles will work hand in hand throughout the year and should plan on also meeting together outside regularly scheduled officer meetings. As each new member gets a free t-shirt and event planner with their membership, the VP of Membership and the VP of Marketing and Promotion must work together to make sure that a large enough inventory exists to supply all members with these “gifts.”
• Mentors the next TCU CEO vice President of Membership after they are elected. Grooming marketing / sales savvy owner managers would be an excellent source for succession.

Vice President of Marketing and Promotion

Responsible for coordinating with the President to promote the organization, its brand, all events, and development and continuous updating of the CEO Club website.

Your Pledge of Duties & Responsibilities:

• Meets with the President on a weekly basis to discuss activities and events of the club and review status of previously delegated tasks.
• IT IS THE RESPONSIBILITY OF THE VP OF MARKETING TO GUARANTEE THAT SEATS ARE FILLED AT EVERY TCU CEO EVENT. 
• Delivers a marketing report at each weekly meeting
• Works hand in hand with VP of Membership to make certain membership levels are achieved in the annual membership drive (August 30 to Sep 30 each year).
• Recruits and Overseas five Owner Managers
  • Owner manager of the TCU CEO Website – due to the importance of this website not only to TCU CEO, but also the Fort Worth business community and alumni that view the site, this role may only be held by a student that either owns a website development company. This person should be recruited if there is not someone who meets this criteria already in TCU CEO. There is always a student at TCU that owns or makes money in web development. They are responsible for making sure that the website is up to date at ALL times. As members check the site regularly for videos, photos, online payments of dues, ordering shirts, and e-learning this may not be filled by someone who does not have vast experience in web development and graphic design. This role may be filled by the VP of Marketing if they own a website development business.  
  • Owner manager of online community promotions
  • Owner manager of Fraternity and Sorority marketing
  • Owner manager of Campus Awareness
• Makes certain that assigned owner managers attend every TCU CEO event.
• Makes certain that all events are promoted well in advance, and then heavily promoted the days prior and day of any event.
• Makes certain all Marketing signs across campus are disposed after each event so not to clutter the campus
• Meets with the Marketing and Promotions owner manager to discuss club operations, delegate tasks, and follow up on previously delegated tasks.
• Mentors the next TCU CEO Vice President of Marketing and Promotions.

Vice President of Finance

Responsible for monitoring and handling all financial transactions of the club.

Your Pledge of Duties & Responsibilities:

• Meets with the President on a weekly basis to discuss activities and events of the club and review status of previously delegated tasks.
• Works with Owner Manager of Website to make sure that the online payment options are always working
• Bills all members and ensures payment of fees. It is this person’s responsibility to make certain that at no time are dues behind schedule. The “revenue” for the “business” of CEO is in the form of student dues. Therefore, the VP of Finance works hand in hand with the VP of membership.
• Oversees 4 Owner Managers:
  • Accounts Receivable – Freshman
  • Accounts Receivable – Sophomores
  • Accounts Receivable – Juniors
  • Accounts Receivable – Seniors and Graduate Students
• Makes certain that assigned owner managers attend every TCU CEO event.
• Delivers and accurate Finance Report in the weekly officers meeting
• Meets with the finance committee members at least once every other week to discuss club operations, delegate tasks and follow up on previously delegated tasks.
•  Balances checkbook monthly and prepares financial reports
• Coordinates financial issues related to conference attendance
• Mentors next VP of Finance

Our Board of Directors (“Owner Managers”)

Owner Managers are responsible for assisting specific Vice Presidents to accomplish assigned tasks and responsibilities. There are more than 20 available positions as noted below. Each Owner Manager “Owns and Managers” a specific task or responsibility assigned to them by the VP they report to. If you would like to become involved in leadership at TCU CEO, but do not feel you are ready for an officer position, than this is the perfect opportunity.

Duties

• Speaks with their assigned Vice President 2x a week and meets with them if asked by the VP
• Owner managers are delegated tasks to keep the organization running smoothly
• No owner manager will have more than one area of responsibility or task. Otherwise, they will become “burned out.” These people are not to be used as the work horses of the officers. The officers are the work horses for the Owner Managers. An example would be "Owner Manager of Freshman Recruitment." All this person is required to do is recruit freshman students. While they may do as much as they would like to volunteer to do, they may not be required to do more than this task.
• Owner Managers are expected to attend every event if at all possible.
• All owner managers are “sales people” for TCU CEO helping attract membership and act as voices to spread the news about upcoming events. As with any officer, it is the shared responsibility of all owner managers to make sure there is broad attendance at every TCU CEO event.
  
  Available positions include:
  • Owner Manager: Student Athlete Recruiting
  • Owner Manager: Photography
  • Owner Manager: Fraternity Recruitment
  • Owner Manager: Photography
  • Owner Manager: Fraternity Awareness
  • Owner Manager: Sophomore Class Recruitment
  • Owner Manager: Skiff / Campus Media Relations
  • Owner Manager: Junior Class Recruitment
  • Owner Manager: Senior Class Recruitment
  • Owner Manager: Graduate Student Recruitment
  • Owner Manager: Finance Committee
  • Owner Manager: TCUCEO.org Website and Advertising Promotionals
  • Owner Manager: Sorority Awareness
  • Owner Manager: Photography
  • Owner Manager: Freshman Recruitment
  • Owner Manager: Alumni Recruitment
  • Owner Manager: Finance Committee
  • Owner Manager: Catering
  • Owner Manager: Sorority Recruitment
  • Owner Manager: Catering